The policy is usually available in a document that employees must accept. It describes that employees who may need access to company digital assets can use their personal devices if they meet the requirements outlined in the BYOD policy. BYOD has become commonplace in various industries as more and more companies move to a hybrid work model where employees come to the office on some days and work from home on others. Instead of using both a company-provided computer and a personal device at home, bringing your own device to work is a viable solution. While BYOD is considered a great way to increase productivity, it has some drawbacks. Security is an important concern for companies considering implementing a BYOD policy. This increase in the use of personal devices encourages companies to implement BYOD policies. BYOD isn`t just about eliminating the need for employees to carry two phones; A BYOD policy is designed to ensure that employees use strict security practices when connecting to the corporate network. Regulations that allow the company to monitor device information or remove the device at any time can not only be offensive to key employees, but can also violate privacy and labor laws. Since the device belongs to the employee, it can reasonably be expected to contain important personal and confidential information about the employee. It may also contain information relating to legally protected efforts to syndicate or report illegal company activities. The employer`s right to access this information is important to facilitate investigations into illegal or inappropriate employee conduct, but there are court and government decisions that limit an employer`s ability to access or delete personal data, especially information that may be part of legally protected collective bargaining or report illegal activities of a company. If companies include provisions that allow companies to monitor or remove employee devices, they are advised not to use this power without consulting an employment law expert on a case-by-case basis.
This proliferation of mobile devices and software that connect the device to corporate networks has significant potential to increase business efficiency, but it also carries risks. Personal devices are usually not protected from malware and hacking, as well as the company`s internal desktop computers. In addition, personal devices can be easily used by employees to obtain, store, and transfer copies of important corporate documents that can be used in competing businesses. Banning the use of employee-owned devices is the best way to address these security issues, but it may not be a viable option in today`s world. A complete ban can limit employees` ability to effectively serve customers. In addition, studies show that employees bypass IT restrictions to access company information whenever they want. A better option is usually to adopt a BYOD policy to define access parameters and support that policy with appropriate technical infrastructure. Of course, threats of dismissal or reprimand do not mean much to employees who are no longer in the company.
The enforcement of the provisions on post-employment time limits may be facilitated by provisions requiring dismissed employees to certify that all company data has been deleted and allowing the company to inspect the device. Technology can also help with law enforcement. As described above, there are technologies that can be loaded onto devices that allow a company to wipe a device or certain information on the device. Giving employees the ability to use their own smartphones, laptops and other devices for business purposes offers great benefits for businesses. The first is an increase in productivity. The ability to access the corporate network from a smartphone eliminates the limitations of a 9-5 workday, allowing employees to work at any time. Whether it`s checking their emails on vacation or updating a presentation on the return train ride, employees can do their jobs outside the office limits. [Related: Travel Cybersecurity Tips] Below are important security, usage, and enforcement provisions typically included in the BYOD policy, as well as a discussion of some of the issues that arise when adopting or enforcing this policy. Balance between safety and corporate culture. Strict security measures are required to protect company information. However, some standard provisions of the BYOD policy may conflict with the expectations of key employees and the culture of the workplace. Employees should not object to many common security regulations, such as those that require passwords and the deletion of company information after leaving the company.
Employees may object to other regulations, such as prohibiting the downloading of company information to a personal device or the use of public networks or access points. Employees do not always have good access to the Internet and may need to download documents to a device for editing on the plane or at a customer`s home. Employees may also want to use work on public networks during a stopover at an airport or during a stay in a hotel. Restrictions on the use of BYOD devices. A BYOD strategy should address the purposes for which a BYOD device can and cannot be used. In a BYOD policy, employees should be strictly prohibited from using the device (especially through a corporate email account on the device) to harass others or send or produce offensive content. Watching pornography and gambling on such devices should also be banned. Moral issues aside, these websites are often used to transmit malware to devices and networks.
Other provisions that should be considered, especially for company-subsidized devices, would be as follows: Alternative models to BYOD include company-owned, company-only (COBO) and company-owned, personally activated (COPE) models. These two options for device ownership typically mean that the company buys and owns the devices, and employees can access relevant content and data on the company`s network. IT is able to implement more controls such as MDM and mobile threat detection tools in this case. However, these policies can impact employee satisfaction, as they have to take additional devices with them. As already mentioned in the safety regulations, the provisions on acceptable use must be weighed against the fact that the device is a personal device belonging to the employee and the culture of the company. If you take these reasonable precautions, there is no reason why a BYOD policy cannot be user-friendly and effective. The benefits for productivity and culture are worth it. The second concern is that employees` access to important company files and data through their own devices increases the possibility that they will fall into the wrong hands. Once data leaves the protected boundaries of the corporate network, it can potentially be seen or stolen by anyone. If a device is lost or stolen, all the data in it can fall into the wrong hands.
Key Finding: Companies that want to implement a BYOD policy have a lot to consider. If you`re using viable cybersecurity solutions and employees are aware of the impact of the policy, do your due diligence to protect your company`s sensitive data. BYOD has proven to be an attractive policy for businesses. It can bring convenience and cost savings to employees for the company. Some IT professionals are concerned that personal devices pose a significant security risk and that without more controls over mobile devices, their level of protection is limited. This concern has allowed some companies to replace BYOD with company-owned devices. It has become more common for companies and organizations to adopt a BYOD (bring your own device) policy. What does this mean and what are the pros and cons that decision-makers should be aware of? This guide provides information about BYOD policies and how you can create a safe and efficient workplace. BYOD (Bring Your Own Device) is a policy that allows employees in an organization to use their personal devices for work-related activities.
A BYOD policy describes what the company considers to be acceptable use of the technology, how to exploit it, and how to protect the company from cyber threats such as ransomware, hacking, and data breaches. It is important to have a clearly defined BYOD policy and to understand the risks and benefits of BYOD in the organization. A BYOD policy may include some or all of the following: Given the complexity of many security regulatory issues in a BYOD policy, organizations should consult with legal and IT professionals before adopting or modifying such a policy. These policies should not be adopted as standard forms, but should be adapted after careful consideration of all issues, including issues such as the legitimate business needs of employees, relevant laws, company culture, and the severity of the damage that would be caused if a third party accessed the company`s information on the device. Ask all employees to sign the BYOD policy and notify them when you make a change to the policy. When personal devices are allowed to access corporate networks, it becomes more difficult for IT departments. Personal devices typically have less comprehensive security protection than corporate devices. Therefore, it`s crucial for companies to educate their employees about cybersecurity best practices, such as detecting phishing scams, avoiding spam links, and not opening emails from unknown sources. It`s easier for companies to allow employees to use their own devices at home, in the office, or from any other location.